Company Data & Employer Rules

"Company Data" means information submitted, created, or generated through an employer, recruiter, agency, client, or authorized-user account, including:

• company, recruiter, and contact information;
• job postings, hiring requirements, and role information;
• internal notes, tags, activity, and workflow information;
• verification documents and evidence of authority; and
• billing, payment, and transaction information.

Company Data may include personal data relating to employer contacts, recruiters, representatives, authorized users, or business owners. Wigiwork processes that personal data in accordance with the Privacy Policy, Data Protection Notice, and applicable law.

Candidate information does not become Company Data merely because an employer, recruiter, agency, client, or other recipient accesses it through Profile Access or another candidate-authorized workflow.

Anonymous-facing profiles, Wigi Highlights, WigiPics, candidate documents, messages, identity or contact information, and other candidate content remain subject to candidate controls, confidentiality duties, Profile Access conditions, anonymity protections, platform rules, and applicable privacy law.

After the applicable activation requirements are completed, Wigiwork publishes a Company Profile at a Wigiwork-controlled public URL.

The Company Profile may display company-provided information and active jobs. The organization is responsible for ensuring that published information is accurate, current, authorized, and lawful.

Public information may be indexed, copied, or cached outside Wigiwork. Correcting or removing information from Wigiwork may not immediately remove copies retained by third-party services.

Employers retain their rights in the Company Data they submit.

By submitting Company Data, they grant Wigiwork a non-exclusive, worldwide, royalty-free license to host, store, process, format, display, transmit, analyze, and otherwise use that information as reasonably necessary to operate, secure, improve, support, and enforce the Services; administer accounts, job postings, hiring workflows, verification, and billing; provide matching and related platform functions; comply with applicable law; and permit authorized service providers to process it on Wigiwork's behalf.

This license does not authorize Wigiwork to sell Company Data as a standalone data asset.

Wigiwork retains all rights in its platform, Services, technology, designs, brand assets, confidentiality and anonymity frameworks, proprietary systems, and platform-generated outputs, subject to applicable user rights, third-party rights, and data-protection law.

Submitting Company Data does not give an employer, recruiter, agency, client, or authorized user any ownership interest in Wigiwork's intellectual property, systems, or proprietary outputs.

Recruiters and agencies must accurately identify the employer clients they represent, connect each job, search, Access Request, Profile Access grant, or other hiring action to the correct client, and act only within their authority.

Candidate information may be used only for the disclosed client and candidate-authorized hiring purpose. It must not be pooled, transferred, or reused for another client, company, role, opportunity, or purpose without separate candidate authorization.

Before an authorized client receives candidate information, the recruiter or agency must ensure that the client and its authorized users are subject to appropriate confidentiality, anonymity, contact, access, retention, and data-use restrictions.

Recruiters, agencies, clients, and authorized users must not use false, proxy, fabricated, misrepresented, or undisclosed entities or client relationships.

If a candidate declines a job-related request or invitation, including job-specific outreach, the employer workspace cannot invite or request that candidate for that same job again. A reposted job is a new job. Connect requests without a job, invitations to different jobs and otherwise permitted paid messages remain available.

If a candidate declines a Connect request without a job, another such request is blocked for up to 45 days unless the candidate deletes the declined request earlier. Job invitations and otherwise permitted paid messages remain available.

Automatic decline through non-response does not impose these restrictions. Candidate blocking and outreach opt-outs apply separately. Employers and agencies must not bypass these restrictions.

Wigiwork may require reasonable evidence of authority and may restrict, suspend, terminate, remove verification, apply organization-wide restrictions, or take legal action for inaccurate disclosure, unauthorized representation, or misuse of candidate information.

Wigiwork may process Company Data as reasonably necessary to:

• operate, administer, secure, support, improve, and enforce the Services;
• manage employer accounts, job postings, and hiring workflows;
• verify employers, recruiters, agencies, clients, and representative authority;
• process billing, payments, and paid-service activity;
• provide search, matching, recommendations, and related platform functions;
• prevent fraud, abuse, misrepresentation, and unauthorized activity;
• resolve disputes and provide support; and
• comply with legal, regulatory, financial, and reporting obligations.

Wigiwork may permit service providers and subprocessors to process Company Data on its behalf for these purposes, subject to applicable contractual and legal restrictions.

Wigiwork does not authorize third-party service providers to use Company Data to train their general-purpose AI models except where separately disclosed and legally permitted.

Any use of employer-contact personal data for marketing communications is governed by the Privacy Policy, applicable law, and available communication choices.

Employers, recruiters, agencies, clients, authorized users, and other recipients must keep candidate information confidential and use it only for the recipient, hiring purpose, access level, and duration authorized by the candidate.

Access must be limited to personnel who are authorized and reasonably need the information for that purpose. Organizations must ensure that their employees, recruiters, contractors, representatives, clients, and connected systems comply with the same restrictions.

Candidate information must not be copied, exported, disclosed, transferred, stored in external systems, or reused except through an expressly permitted Wigiwork workflow and within the applicable authorization.

When access expires, is revoked, or is no longer needed, use of the information must stop and retained copies must be deleted unless limited retention is required by applicable law.

Recipients that process candidate information outside Wigiwork remain responsible for that processing and any separate confidentiality, security, retention, deletion, and data-protection obligations arising from it.

Wigiwork may restrict, suspend, or terminate access for unauthorized disclosure, use, retention, or handling of candidate information.

Permitted Skill Confirmations and References may be viewed through authorized in-platform Profile Access or, if included by the candidate, through an External Private Share Link without direct contact details. References remain within the related Work Experience entry.

Reviewer and reference-provider contact details may be used only to check or discuss that specific confirmation or reference, not for unrelated contact, marketing, enrichment, profiling, another candidate, or any other purpose.

Confirmations and references are not background checks, certifications, or conclusive proof and must be independently assessed.

Employers, recruiters, agencies, clients, authorized users, and other recipients must not:

• identify candidates outside an approved workflow, or re-identify, deanonymize, track or profile candidates using Wigiwork information, external sources, AI tools, image comparison, scraping, inference or similar methods;
• transfer or disclose candidate information to unauthorized people, clients, companies, systems, or third parties;
• use candidate information for another role, client, company, purpose, marketing, solicitation, resale, competitive intelligence, or external AI development without the required authorization;
• build candidate databases, directories, talent pools, datasets, models, or profiling systems from Wigiwork information;
• contact candidates outside Wigiwork without candidate authorization; or
• bypass or interfere with visibility, anonymity, confidentiality, Profile Access, expiry, revocation, sharing, or data-use controls.

Candidate information obtained through an External Private Share Link remains limited to the recipient, information, purpose, and duration authorized by the candidate.

Where candidate information is lawfully retained outside Wigiwork, the recipient remains responsible for applicable confidentiality, security, purpose, retention, deletion, and data-protection obligations.

Employers, recruiters, agencies, clients, and authorized users must provide accurate, current, lawful, and non-misleading information about jobs, compensation, benefits, location, work format, requirements, hiring authority, and other material conditions.

Compensation information must reflect the genuine hiring budget and comply with applicable pay-transparency, employment, equality, and anti-discrimination laws.

Employers must seek Profile Access only where their available hiring budget is reasonably aligned with the candidate's displayed salary or rate expectation. They must not lowball, pressure, manipulate, use bait-and-switch practices, misrepresent compensation or engage candidates without a genuine hiring intention.

The salary or rate expectation shown in an Access Request is the amount displayed when the request was created. A candidate's current profile may show a newer amount, which applies to new requests only.

Job postings must describe genuine and currently available opportunities, identify the correct hiring company or authorized client, and be updated, paused, closed, or removed when materially changed or no longer active.

Wigiwork may request corrections or restrict, reject, pause, or remove salary or job information that violates platform rules or applicable law.

Employers remain responsible for recruitment, screening, selection, interview, offer, rejection, compensation, employment, and legal-compliance decisions. Detailed requirements are set out in Employer Conduct & Messaging Rules and Job Posting Rules.

Company Data may be disclosed or transferred as part of a merger, acquisition, financing, restructuring, reorganization, sale of assets, or similar business transaction, subject to applicable law and appropriate confidentiality and security protections.

Any recipient or successor must handle personal data in accordance with applicable privacy and data-protection obligations.

A business transfer does not give the recipient unrestricted rights to use candidate information beyond the candidate's authorization, applicable platform rules, or applicable law.

Wigiwork does not sell Company Data or candidate information as standalone data assets.

Wigiwork retains Company Data only for as long as reasonably necessary to operate employer accounts and hiring workflows, provide support, process billing and payments, protect security and platform integrity, prevent fraud and misuse, resolve disputes, enforce agreements, maintain required backups and records, and comply with legal, regulatory, tax, accounting, audit, and reporting obligations.

Employer account and Company Data deletion remains subject to Wigiwork's account-closure process and limited retention permitted or required by applicable law. Information retained after closure remains subject to applicable confidentiality, security, and purpose limitations.

Deletion of an employer account or Company Data does not authorize an employer, recruiter, agency, client, or other recipient to retain candidate information beyond the candidate-authorized purpose or duration. Candidate information must be deleted when access expires, is revoked, or is no longer needed, unless limited retention is required by applicable law.

Wigiwork may request corrections, restrict features or access, remove or limit job postings, suspend or terminate employer, recruiter, agency, client, or authorized-user accounts, remove verification, restrict integrations or connected access, apply organization-wide restrictions, invalidate credits or tools where permitted by applicable billing terms and law, preserve relevant records, notify affected users, or pursue legal or regulatory remedies.

Enforcement may apply where Company Data, candidate information, salary or job content, client relationships, account activity, or connected systems are inaccurate, unauthorized, misleading, discriminatory, unlawful, insecure, or otherwise violate these Rules, other applicable policies, written agreements, or applicable law.

Wigiwork may act promptly where reasonably necessary to protect candidates, confidentiality, anonymity, security, platform integrity, fraud prevention, legal compliance, or Wigiwork's rights.

Where required by applicable law, Wigiwork will provide any required notice, reasons, review, or appeal opportunity, subject to lawful exceptions.